Customer POPMM defines the customer as the person (internal or external to the organization) who commissions the project. They are a key stakeholder and represent the needs of all those people who will use the end product in terms of quality, functionality and fitness for purpose. They are a senior … [Read more...]
1. STARTING
The project idea is defined, evaluated and authorized during the STARTING phase. The aim is to provide the customer, executive sponsor and stakeholders an opportunity to validate the proposed timeframes, and potential costs and benefits. Authorization is achieved by obtaining approval of a New Project Proposal which includes a definition of the Business Case, an initial description of the total project scope and associated timeframes and resource requirements. The project management team needs to facilitate early collaboration with stakeholders to ensure the New Project Proposal captures the requirements of all the major parties. The documentation produced at this stage should help everyone involved understand and agree on what’s being proposed, the expected benefits, the approach to be taken and how the remaining project deliverables will be developed.
1.2 Identifying key stakeholders
Stakeholders are individuals and organizations that have a vested interest in the success (or failure) of the project. They assist the project manager to define and clarify a common vision for the project and to develop the initial project definition. Stakeholder identification is all about … [Read more...]
1.3 Defining the business case
Every project is an investment in time and resources. Projects shouldn’t be started simply because they seem like a good idea at the time. It's important to ensure that the driving force behind the project (business needs or opportunities) is clearly stated in the Business Case and supported … [Read more...]
1.4 Defining the initial project scope
The project scope provides a concise, quantifiable statement of what the project will accomplish (in scope), and what it won’t try to accomplish (out of scope). Is the project an individual undertaking or part of a larger program of work and what are its boundaries? A statement should be … [Read more...]
1.5 Estimating timeframes, resources & costs
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One of the most difficult aspects of project management is estimating how long a project should last, the number of resources it will require and, therefore, how much it will cost…even before it begins. It's actually impossible to know the exact details until the project is finished. … [Read more...]
1.6 Identifying constraints and assumptions
All projects have constraints in the form of time, resources (people and money), or quality and these need to be defined from the outset. Relationships with, and dependencies on, other projects can also be viewed as constraints if they limit the options available to the project. Anything that’s … [Read more...]
1.7 Identifying key risks
One thing that’s certain to exist in a project environment is uncertainty. Successful projects try to forecast and plan for risk situations before they occur. As such, it's essential to identify and quantify (at a high-level) any risk events that, if they occur, may have a negative impact on the … [Read more...]
1.8 Assembling the New Project Proposal
The New Project Proposal is a point-in-time document that can take many different forms depending on the size, complexity and overall risk profile of the proposed project. A single page or email may be sufficient for very small, low risk projects; however, large, complex, resource intensive or … [Read more...]